Developing Institutional Agreements
Establishing Institutional Agreements at Purdue University
There are essentially three types of written "agreements" which structure international activities at Purdue University, each of the documents listed below are designed to facilitate a particular purpose. International Programs (IP) is prepared to assist interested parties with any questions related to establishing an institutional agreement or determining which document would be most appropriate. Establishing productive, sustainable institutional agreement relationships can be a challenging experience, even for the seasoned higher education administrator or faculty member. The attached Information Collection (IC) document attached may help in determining the appropriate document needed. (IC example)
Prior to entering into a LOI, LOA, or MOU with an international institution, a query of lists maintained by federal agencies must be performed by appropriate Purdue University personnel. This search will assist in identifying persons (individuals and companies) convicted of export control violations, debarred from federal funding, or otherwise prohibited from doing business with the US. To expedite matters and avoid delay, please follow the instructions listed on the Restricted Persons/Parties Screening (RPS) request form as soon as the agreement is being considered. Click here for more details and contacts. "Click here for the RPS form."
1) A Letter of Intent (LOI) is an official document designed to inform administrators, faculty and other institutional constituents that there is sufficient interest to pursue some type of collaboration in the future. The LOI would be appropriate to use once a unit’s leadership is convinced that this institutional relationship is necessary and consistent with departmental goals, as well as, aligned with Purdue’s strategic plan. Once the LOI document is created and signed, International Programs (IP) will need to receive a copy to be entered into the dbase. This is the university’s accepted form for the LOI, any alterations or editing of this document will need to be approved by both International Programs (IP) and Sponsored Programs Services (SPS). (LOI example)
2) A Letter of Agreement (LOA) is an official document designed to inform administrators, faculty and other institutional constituents that there are specific institutional commitments promised by one or both institutions that are mutually beneficial, necessary and consistent with College and/or departmental goals, also aligned with Purdue's strategic plan. Normally, an academic Dean or the Dean's designee will work with International Programs (IP) to craft the LOA to assure appropriate language is used prior to review by Sponsored Programs Services (SPS). Please see the example template. (LOA example)
3) A Memorandum of Understanding (MOU) is an official document designed to inform administrators, faculty and other institutional constituents that there are specific university-wide commitments promised by one or both institutions that are mutually beneficial, necessary and consistent with Purdue's strategic plan. MOUs may sometime be non-specific and non-binding, but they are institution-wide and formal. Please see the example template. (MOU example)
Note: Please consult Office of Programs for Study Abroad for issues related to Student Exchange Agreements.